📄 Free Printable Planners
A4 planners, checklists and templates built for SEND parents. Print, stick on the fridge, fill in over time. No registration. No email. Just click "Print this" on each one.
EHCP Year Planner
Key dates through the year: statutory deadlines, annual review timing, transition review milestones. A4 portrait, one-page-per-year.
View planner →DLA Diary Template
14-day care diary to print and fill in by hand. Categories for daytime care, night needs, sensory, mobility, behaviour. Submit with your DLA form.
View planner →Tribunal Bundle Checklist
A practical checklist for an appeal to the SEND Tribunal. Follow the directions in your individual case and use the current official SEND35 route. A4 portrait.
View checklist →SEN Support Meeting Checklist
What to bring, what to ask, and what the school must do. For APDR review meetings. A4 portrait.
View checklist →
💡 How to print:
Scroll to the planner you want → click the "🖨️ Print this planner" button → your browser's print dialog opens → select "Save as PDF" to keep a digital copy, or print directly to paper. Each planner is designed for A4 portrait.
📅 EHCP Year Planner
EHCP Year Planner
For Kent SEND families · Academic Year 2026-27 · sendpath.uk
| Month | Key dates / statutory milestones | Your notes |
|---|---|---|
| September | New academic year · New Year 9? Transition reviews start · Ofsted inspection season | |
| October | Half-term Mon 27 – Fri 31 Oct · Annual review admin window starts for many plans | |
| November | Autumn annual reviews · Secondary school admissions deadline (31 Oct for following Sept) | |
| December | Last day of term · Holiday club / respite planning · Mental health dip — watch child carefully | |
| January | Primary school admissions deadline (15 Jan) · New year EHCP annual reviews begin | |
| February | Half-term · LA must issue admission decisions · Year 11 options (SEND placements) | |
| March | SEND Tribunal hearing season · Request annual review if not scheduled · DfE SEN2 stats published | |
| April | New DLA/Carer's Allowance rates from 6 April · Easter holidays · Annual review deadline reminders | |
| May | SATs / exams — access arrangements check · Half-term · KS2/KS4 SEND data collection | |
| June | Transition to new year group / school planning · EHCP amendments for September start | |
| July | Last day of term · Summer respite plans · Year 6/11 transition paperwork finalised | |
| August | Summer holidays · A-level results · Carers Week · Prep for September (uniform, routines) |
Statutory deadlines to remember year-round:
- 6 weeks from request — LA must decide whether to assess
- 16 weeks from request — LA normally must notify its decision whether to issue a plan (not a separate draft-plan deadline)
- 20 weeks from request — final EHCP normally due if the LA decides to issue, subject to statutory exceptions
- At least 15 days from draft — time to make representations and request a school or other institution
- Within 12 months — first review from the plan being made; later reviews from the previous review
- Appeal deadline — usually the later of 2 months from the decision letter or 1 month from the mediation certificate
📔 DLA Diary Template (Printable)
Prefer to log by hand? This is a printable version of our digital DLA Diary tool. Print one sheet per day for two weeks, fill in as you go, attach to your DLA application.
DLA Care Diary — Day ____
Child's name: _________________________________ · Date: _________________
🌙 Night care (waking, settling, wandering)
🧼 Personal care (washing, dressing, toileting, eating)
👀 Supervision needs (danger awareness, road safety, climbing)
💥 Behaviour / regulation (meltdowns, sensory overload, refusal)
🏃 Mobility outdoors (walking, transitions, refusal, safety)
🥘 Eating / feeding (restrictive, choking risk, prompting)
🗣️ Communication (non-verbal, needing interpretation, prompting)
Golden rule: Write about your worst day, not your best. Include specific times, durations, and how much supervision/help was needed. Compare to what a neurotypical child of the same age would need.
✅ SEND Tribunal Bundle Checklist
SEND Tribunal Bundle Checklist
What to check when appealing to the SEND Tribunal · sendpath.uk
📂 Section 1: Your appeal documents
- Current SEND35 online route or paper form, completed as required
- Mediation certificate if required (a placement-only Section I appeal is exempt)
- Final EHCP you are appealing (dated, complete)
- LA's refusal letter or cessation letter (if applicable)
- Your Working Document if the Tribunal's directions require one
📝 Section 2: Parent statement
- Your written case summary — why the current plan is inadequate
- Specific provisions from the Children and Families Act 2014 and SEND Regulations 2014 you rely on
- Working document cross-references
- Requested remedies (exactly what you want changed)
🧾 Section 3: Professional evidence
- Educational Psychologist report (LA's or independent)
- Speech and Language Therapist report (NHS or private)
- Occupational Therapist report (NHS or private)
- Paediatrician / CAMHS reports
- School SENCO report / APDR cycle evidence
- Specialist school reports (if naming an independent school)
- Any medical diagnoses or relevant letters
📊 Section 4: Your own evidence
- DLA care diary (if relevant to Section B)
- School behaviour logs / incident reports
- School attendance data
- Photos or video of behaviour (only if you're comfortable sharing)
- Sample of child's work (if relevant to ability/needs)
🏫 Section 5: Placement evidence (if appealing school name)
- Proof you applied to the preferred school
- School's offer letter (or statement that they can meet needs)
- Cost comparison if naming independent school
- Evidence the LA-named school cannot meet needs
📅 Section 6: Practical checklist
- All documents numbered / paginated
- Contents page for the bundle
- Submitted by the date and method in your case-management directions (there is no universal 5-week evidence deadline)
- Copy to LA and anyone else in proceedings
- Digital + paper copy for the hearing
Legal references for your statement:
- s.36 Children and Families Act 2014 — duty to assess
- s.37 — duty to issue EHCP
- s.42 — LA must secure Section F; responsible commissioning body must arrange Section G
- SEND Regs 2014 regs 5-13 — process and timescales
- SEND Code of Practice 2015 — 9.7-9.69 (especially 9.61-9.69 on Section F)
🧾 SEN Support Meeting Checklist
SEN Support Review Meeting
APDR cycle (Assess / Plan / Do / Review) · For parents of children on SEN Support · sendpath.uk
📋 Before the meeting — what to bring
- Your diary of concerns (dates, behaviours, incidents)
- Copies of previous SEN Support plans or IEPs
- Any professional reports (paediatrician, SALT, OT, EdPsych)
- Home observations and what works / what doesn't
- Sample of child's current school work
- Your written "what I want from this meeting" notes
❓ Questions to ask the SENCO
- What support is currently in place? How often, how long?
- What assessment has been done so far? What's the next one?
- Who delivers the support? What are their qualifications?
- What outcomes are we working towards? How are they measured?
- When will we review progress? What does "progress" look like?
- What external support have you requested (EP, SALT, OT)?
- Is my child on the waiting list for any assessments? For how long?
- If this isn't enough, when do we move to EHCP request?
✍️ What to ensure is written down
- Specific targets / outcomes being worked on
- What support is being provided (name, frequency, duration)
- Who is responsible for each action
- Review date (should be within the term)
- Any new assessments being requested
- Parent concerns recorded as stated
🚩 Red flags — when to escalate to EHCP
- SEN Support has been in place for 2+ terms with no progress
- Multiple professionals have been involved (EP, SALT, OT) without coordination
- Child's needs exceed what mainstream reasonably provides
- Child is being excluded or at risk of exclusion
- School says they can't provide what's needed from their budget
- Child's attendance is dropping due to unmet needs
If you're at the red-flag stage: Request an EHC needs assessment in writing. Don't wait for the school to do it — anyone can request (parent, school, or young person aged 16+). Use the free Letter Generator at sendpath.uk/tools/letter-generator.html.